Keyboard Shortcuts

Command over computer keyboard is important in the field of Medical Transcription. You may have a good typing speed, but of what use if you do not know the keyboard shortcuts. Moving in the document with ease is very essential.

The most common keyboard shortcuts used while operating a computer keyboard are below.
Ctrl + Right Arrow
Moves cursor one word towards right.
Ctrl + Left Arrow
Moves cursor one word towards left.
Ctrl + Up Arrow
Moves cursor one paragraph upwards.
Ctrl + Down Arrow
Moves cursor one paragraph downwards.
Home Key
Moves cursor to the start of sentence.
Ctrl + Home Key
Moves cursor to the start of page.
End Key
Moves cursor to the end of sentence.
Ctrl + End Key
Moves cursor to the end of page.
Shift + Right Arrow
Selects one letter towards right.
Shift + Left Arrow
Selects one letter towards left.
Shift + Up Arrow
Selects one sentence upwards.
Shift + Down Arrow
Selects one sentence downwards.
Ctrl + Shift + Right Arrow
Selects one word towards right.
Ctrl + Shift + Left Arrow
Selects one word towards left.
Ctrl + Shift + Up Arrow
Selects one paragraph upwards.
Ctrl + Shift + Down Arrow
Selects one paragraph downwards.
Shift + Home Key
Selects text towards start of sentence.
Shift + End Key
Selects text towards end of sentence.
Shift + Page Up
Selects text one page upwards.
Shift + Page Down
Selects text one page downwards.
Ctrl + Shift + Home Key
Selects text towards the start of page.
Ctrl + Shift + End Key
Selects text towards the end of page.
Ctrl + A
Selects entire document.

To download above shortcut keys in MS Word Document Click Here


Embossed Hyphen-Like Markings on Keys 'F' and 'J'
Look at the keyboard, see closely on keys "F" and "J"; you can see hyphen-like markings on those keys. These embossed hyphen-like markings are there to help you position your fingers on the keyboard in the correct place without having to look at the keyboard. All you need to do is simply feel around for those two embossed markings with your fingertips. You can blindly rollover your fingers on the keyboard and feel the embossed markings on keys 'F' and 'J' and start typing flexibly. I am sure that many of you do not know about this, but unknowingly you are doing it. The same kind of embossed marking is seen on number 5 of numeric pad.

Ctrl + N
Create new document.
Ctrl + S
Save the document.
Alt + F + C
Close the document.
Ctrl + O
Open already saved document.
Alt + F + X
Exit MS Word.
Ctrl + Z
Undo previous command.
Ctrl + Y
Redo previous command.
Ctrl + C
Copy selected text.
Ctrl + X
Cut selected text.
Ctrl + V
Paste text copied or cut.
Ctrl + F
Find words in document.
Ctrl + H
Find and replace words.
Ctrl + B
Bold text.
Ctrl + I
Italic text.
Ctrl + U
Underline text.
Ctrl + L
Align left.
Ctrl + R
Align right.
Ctrl + E
Align center.
Ctrl + J
Align justified.
Ctrl + D
Change font style and size.
Alt + O + N
Bullets and numbering.
Shift + F3
Change case.
Ctrl + Shift + F8
Show/hide spaces (¶).

To download above shortcut keys in MS Word Document Click Here


Disable "Insert Key" on the keyboard
What is the use of disabling the "Insert Key" on the keyboard?

What we MTs frequently do when we transcribe a medical report, we use sample files to make our work easier, especially when we come across a common physical examination, a common operative report, etc. In this process we also make changes as per the dictation. While doing so, if we by mistake press the "Insert Key" on the keyboard, the words will get overwritten and again we will press the "Insert Key" to come out of it which is a real annoyance. Use the below trick to permanently disable the "Insert Key" which is absolutely a useless key when it comes to Medical Transcription.

Open MS Word, press Alt + T + M + R on the keyboard, the "Record New Macro" dialogue box gets opened.

In that dialogue box you can see a column named "Macro Name". Type "DoNothing" (same as shown without quotes and spaces) in that column. Below that column you can see two buttons - Toolbars and Keyboard. Click on the "Keyboard" button and you will be taken to another dialogue box. In that dialogue box you can see a column named "Press New Shortcut Key", simply press the "Insert Key" on the keyboard once. As you press the "Insert Key", the word "Insert" will be displayed in that column, press Enter to come out of that dialogue box. Now you will see a small floating toolbar at the top left hand corner just below the rulers. The trickiest part is that you need to immediately click on the "stop button" in that floating toolbar. That's it; you have disabled the "Insert Key" permanently.

Alt + Tab
Skip between programs.
Start + M
Minimize all windows.
Start + D
Minimize all windows.
Ctrl + Mouse Wheel
Zoom in and zoom out text.
Start + Pause/Break
My Computer Properties.
Select + Alt + Enter
Instant folder/file properties.
Page Up Key
Scrolls page upwards.
Page Down Key
Scrolls page downwards.
Delete Key
Deletes text.
Insert Key
Overwrite on/off.
Backspace Key
Delete one letter backwards.
Ctrl + Backspace Key
Delete one word backwards.
Esc Key
Get rid of unwanted pop-ups.
Spacebar
Gives spaces.
Print Screen Key
Takes snapshot of screen.
Caps Lock Key
Capitalize text.
Enter Key
Gives one line space.

To download above shortcut keys in MS Word Document Click Here


AutoCorrect of MS Word
Where and when AutoCorrect is useful?

AutoCorrect is useful when you think you frequently mistype certain words. Example: ahve (have), sing (sign), htis (this), etc.

AutoCorrect is also useful when you think you frequently come across the same words, same sentences, abbreviations, etc., then you can set your own short forms. Example: prn (p.r.n.), tp (the patient), RRR (regular rate and rhythm), etc.

How to add mistyped words and/or short forms to AutoCorrect?

Press Alt + T + A on your keyboard, AutoCorrect dialogue box appears.
See figure below.



In the Replace: column type the misspelled word (ahve) and in the With: column type the correct word (have), then press Enter, press Enter again to come out of dialogue box. That's it, your word is added to the AutoCorrect. Next time, whenever you type "ahve", it will be replaced with "have", the right one.

Same as above, you can add short forms to common phrases, dates, abbreviations, etc. Example: As shown above, in the Replace: column type the short form (pmh) and in the With: column type the full form (past medical history). Next time, whenever you come across past medical history, simply key in pmh and space bar, your text will be expanded.

AutoCorrect option of MS Word is very useful in Medical Transcription. Add as many words (commonly occurring) as you can to minimize the keystrokes while transcribing.


Create your own Keyboard Shortcuts to frequently used Programs
Say, for instance, if you are to open Audio Player, MS Word, Stedman's Medical Dictionary, Quick Look Drug Reference, English Dictionary, and finally Internet Explorer, what you will do? You will click on Start Button, then click on Programs and then choose the program which you are to open. Like this, to open around six programs, you are going through the same process: Start Button - Programs - Your Program. Would you like to try better than this. Simply try this trick...

Click on Start Button, choose the program which you are to give shortcut command, right click on that, a pop-up window appears, click on Properties. Now, you will see another pop-up window, in that you will find five columns, from those columns choose the one which is named as Shortcut Key. By default it shows "None".  See figure below.



Click in the "None" column for the cursor to appear. Now, press Ctrl + Alt. As you press this, you can see the cursor changing to Ctrl + Alt.  See figure below.



Press your desired single key by holding Ctrl + Alt + Your Key (alphabet key). Press Enter to apply changes. That's it, your are done.

Example: For Stedman's Medical Dictionary, you can set Ctrl + Alt + S as your shortcut key. Next time, whenever you want to open Stedman's dictionary, simply press Ctrl + Alt + S to open it instantly. Like this, you can set shortcut keys to any program, but one thing you need to take care that the program which you are going to set a shortcut key should be in the Start Menu to work. You can even use Ctrl + Shift + Your Key (alphabet key).


Improve your typing skills
Medical Transcription requires lots and lots of typing.

Before starting your day in office, as you log into your system, open a plane word document and start typing any of the below sentences 15-20 lines to warm up your fingers (this takes hardly 10 minutes).

abcdefghijklmnopqrstuvwxyz
abcdefghijklmnopqrstuvwxyz
abcdefghijklmnopqrstuvwxyz

--- OR ---

pack my box with five dozen liquor jugs
pack my box with five dozen liquor jugs

--- OR ---

the quick brown fox jumps over the lazy dog
the quick brown fox jumps over the lazy dog

Make it a habit of doing this on a daily basis. This will help you improve your typing skills. You can do this whenever you get free time in office. You can even do this whenever you feel uncomfortable while typing.

The above mentioned sentences "pack my box" and "the quick brown fox" are sentences in which you can find all alphabets in it and these sentences are called Pangrams. To know more such pangrams Click Here
Client Specifications
Guidelines set by the client or the hospital to do their work in a certain specified format is called client specification.  AAMT guidelines are the fundamental rules which every Medical Transcriptionist should know.  AAMT guidelines gives you an overall information about specifications and/or rules of transcription...
Work Types
Physicians dictate various reports on various occasions and these reports are called Work Types. Below are the most common work types dictated by the physicians based on the patient's visit to the hospital. History and Physical work type dictated when the patient gets admitted to the hospital. This report is dictated by the admitting physician.
Feedback
Feedback is the process in which the output of an action is returned to modify the next action. You all know that in medical transcription we convert the audio format into text format and in this process the chances are that we may listen something and type something wrong and for that you will get a feedback so that you can...
Home Transcription
If an MT works from home it is called home-based transcription. MTs working from home are called HMTs (Home Medication Transcriptionist) or IMTs (Independent Medical Transcriptionist). Who is fit to take up home based transcription work and what are its requirements...
Line Count
In Medical Transcription, transcribed documents have lines and one line consists of 65 characters including spaces. To calculate total lines of a document, open your medical report in MS Word, press Alt + T + W to open word count. You need to note down the value of Characters...



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